Data privacy

Our privacy policy regarding the handling of your personal data

I. Name and address of the data controller

The data controller within themeaning of the General Data Protection Regulation and other national dataprotection laws of the member states, as well as other data protectionregulations, is:

RheinLand Insurance AG
RheinlandPlatz

41460 Neuss

Germany

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Telephone: +49 (0) 2131 290-0; + 49 (0) 2131 2010-0

Fax: +49 (0) 2131 290-13555
email: info-it(at)ontos.de

Telephone: +49 (0) 2131 290-0; + 49 (0) 2131 2010-0

ontos is a brand of RheinLand Versicherungs AG

II. Name and address of the data protection officer

Data Protection Officer
RheinLand Insurance AG

RheinlandPlatz, D-41460 Neuss

Germany
Telephone: + 49 (0) 2131 290-0
Fax: +49 (0) 2131 290-3770
E-Mail: datenschutz(at)ontos.de

III. General information about data processing

1. Scope of Personal Data Processing

We generally collect and use our users’ personal dataonly to the extent necessary to provide a functional website as well as ourcontent and services. The collection and use of our users’ personal datagenerally takes place only with the user’s consent. An exception applies incases where obtaining prior consent is not possible for practical reasons andthe processing of the data is permitted by law.

2. Legal basis for the processing of personal data

To the extent that we obtain the data subject’sconsent for the processing of personal data, Article 6(1)(a) of the EU GeneralData Protection Regulation (GDPR) serves as the legal basis.

When processing personal data necessary for theperformance of a contract to which the data subject is a party, Article 6(1)(b)of the GDPR serves as the legal basis. This also applies to processingoperations necessary for the implementation of pre-contractual measures.

To the extent that the processing of personal data isnecessary to comply with a legal obligation to which our company is subject,Article 6(1)(c) of the GDPR serves as the legal basis.

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In the event that vital interests of the data subjector another natural person necessitate the processing of personal data, Article6(1)(d) of the GDPR serves as the legal basis.

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If processing is necessary to safeguard a legitimateinterest of our company or a third party, and the interests, fundamentalrights, and freedoms of the data subject do not override the aforementionedinterest, Article 6(1)(f) of the GDPR serves as the legal basis for theprocessing.

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3. Data Erasure and Retention Period

The data subject’s personal data will be erased orblocked as soon as the purpose for which it was stored no longer applies.Storage may also take place if this is provided for by European or nationallegislation in EU regulations, laws, or other provisions to which thecontroller is subject. The data will also be blocked or erased when a retentionperiod prescribed by the aforementioned standards expires, unless there is aneed for further storage of the data for the conclusion or performance of acontract.

IV. Links

We review links that lead away from our website verycarefully from an editorial standpoint. Nevertheless, we assume noresponsibility or liability whatsoever for content on pages linked to from thiswebsite or from any other website.

If you notice that links on our website lead towebsites whose content violates applicable law, please notify us via the email address datenschutz@ontos.de. We will then immediately remove these links from our website.

V. Provision of the Website and Creation of Log Files

1. Description and Scope of DataProcessing

Each time our website is accessed, our systemautomatically collects data and information from the computer system of theaccessing device.

The following data is collected in this process:

Information about the browser type and version used
The user’s operating system
The user’s IP address
Date and time of access
Websites from which the user’s system accesses our website
Device type, device brand, device model, screen resolution
Browser plugins
Country of origin, browser language

The data is also stored in our system’s log files.This data is not stored together with other personal data of the user.

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2. Legal basis for dataprocessing

The legal basis for the temporary storage of the dataand log files is Article 6(1)(f) of the GDPR.

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3. Purpose of data processing

The temporary storage of the IP address by the systemis necessary to enable the website to be delivered to the user’s computer. Forthis purpose, the user’s IP address must remain stored for the duration of thesession.

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Data is stored in log files to ensure the websitefunctions properly. Additionally, we use the data to optimize the website andto ensure the security of our IT systems. The data is not analyzed formarketing purposes in this context.

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These purposes also constitute our legitimate interestin data processing pursuant to Art. 6(1)(f) GDPR.

VI. Use of Cookies

1. Description and Scope of Data Processing
Our website uses cookies. Cookies are text files that are stored in the web browser or by the web browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a unique string of characters that enables the browser to be uniquely identified when the website is visited again.

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We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change.

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The following data is stored and transmitted in the cookies:

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1. Language Settings
2. Visitor Identification
3. Information on whether the visitor has accepted the use of cookies

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We also use cookies on our website that enable an analysis of users’ browsing behavior (Google Analytics 4).

This allows the following data to be analyzed, without, however, storing such data in the cookie:

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1. Search terms entered
2. Frequency of page views
3. Use of website features
4. Click paths
5. Two bytes of the IP address of the user’s accessing system
6. The webpage accessed
7. The website from which the user accessed the visited webpage (referrer)
8. The subpages accessed from the visited webpage
9. The duration of the visit to the website
10. The frequency of visits to the website

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The user data collected in this manner is pseudonymized through technical measures. Consequently, it is no longer possible to link the data to the user who accessed the site. The data is not stored together with any other personal data of the user.

When visiting our website, the user is informed about the use of cookies for analytical purposes and their consent to the processing of the personal data used in this context is obtained. In this context, reference is also made to this privacy policy.

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2. Legal basis for data processing
The legal basis for storing technically necessary cookies is Section 25(2)(2) of the TTDSG.

The storage of cookies that are not technically necessary is based on your consent (Section 25(1) of the TTDSG), whereby, by granting this consent, you simultaneously consent, within the meaning of Art. 6(1)(a) GDPR, to the processing of the personal data collected from you through the use of the respective cookies for the analytical purposes explained in the cookie banner, in this privacy policy, and in the cookie notices (to reopen these, click on the cookie icon at the bottom left of the screen) for the analysis purposes explained therein.

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3. Purpose of Data Processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary for the browser to be recognized even after a page change.

We require cookies for the following applications:

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1. Application of language settings
2. Visitor identification
3. Information on whether the visitor has accepted the use of cookies
4. Protection of access-restricted newsletter content
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The user data collected by technically necessary cookies is not used to create user profiles.

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Analytics cookies are used to improve the quality of our website and its content. These cookies help us understand how the website is used, allowing us to continuously optimize our offerings.

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These purposes also constitute our legitimate interest in the processing of personal data pursuant to Art. 6(1)(f) GDPR.

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4. Duration of Storage, Right to Object, and Deletion
Cookies are stored on the user’s computer and transmitted from there to our site. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your web browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to use all of the website’s features to their full extent.

VII. Brevo

We use the Brevo service to provide contact and leadforms, send automated confirmation emails, provide download links to whitepapers and studies, and send invitations to events. Brevo is a brand of theprovider Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin.

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The following personal data is processed in connectionwith the use of Brevo:

• First and last name,

• Email address,

• Phone number,

• Company,

• IP address.

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Your personal data is processed for the followingpurposes:

• Processing your contact request and establishingcontact,

• Sending automated confirmation emails,

• Sending invitations to events (e.g., Expert Day),

• Sending download links to white papers and studies.

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The legal basis for data processing is Article 6(1)(b)of the GDPR, provided that this is necessary for the performance of a contractto which the data subject is a party or for the implementation ofpre-contractual measures taken at the data subject’s request.

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The processing of your personal data is based onArticle 6(1)(f) of the GDPR, provided that our legitimate interest lies inefficient communication with prospects, customers, and business partners.

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If we obtain your explicit consent in individual cases(e.g., for sending newsletters or marketing information), the processing ofyour data is based on Article 6(1)(a) of the GDPR ( ). You may revoke yourconsent at any time with future effect.

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Your personal data will only be stored for as long asnecessary for the purposes mentioned or as required by statutory retentionobligations.

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Brevo processes your personal data on our behalf andbased on a data processing agreement concluded with us that complies with therequirements of Article 28 of the GDPR.

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Further information on data processing by Brevo can befound in the provider’s privacy policy at:https://www.brevo.com/de/legal/privacypolicy/

VIII. Google Analytics 4

We use Google Analytics 4 on our website. GoogleAnalytics 4 is a web analytics service that analyzes website usage and compilesreports on website activity. This service is provided by Google IrelandLimited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland.

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As part of this technology, Google uses so-calledcookies—small text files—on your device to collect the information required forthe aforementioned analysis.

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The following data is collected: anonymized IPaddress, pages visited, URLs visited, screen resolution, browser information,browser language, browser type, cookie ID, date and time of visit, downloads,device operating system, device information, hostname, interaction data,internet service provider, click paths, user behavior, referrer URL, locationinformation

Your personal data is processed for the followingpurposes:

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Your IP address is always collected and processed bydefault and automatically in an anonymized manner, so that direct personalidentification of the collected information is ruled out. This automaticanonymization is achieved by Google truncating the last 3 digits of the IPaddress transmitted by your device within the EU or the EEA.

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This information is transmitted to Google’s serversand processed there. Consequently, the EU is the primary location where thecollected data is processed. Other recipients include Alphabet Inc. (USA) andGoogle LLC (USA). This means that the information could also be transferred toother countries, including non-EU/EEA states. In this case, we must inform youthat this may involve countries that do not offer an adequate level of dataprotection. When data is transferred to the USA, there is a risk that your datamay be processed by US authorities for control and surveillance purposes,without you necessarily having any legal recourse. In addition, your data istransferred to and processed in the following countries for various purposes,e.g., for storage: Singapore, Taiwan, and Chile.

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We have entered into a data processing agreement withGoogle that ensures the protection of your data and prohibits unauthorizeddisclosure to third parties.

The legal basis for data processing is Article 6(1)(b)of the GDPR, provided this is necessary for the performance of a contract towhich the data subject is a party or for the implementation of pre-contractualmeasures taken at the data subject’s request.

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The retention period for your data is a maximum of 2months.

The processing of your personal data is based onArticle 6(1)(f) of the GDPR, provided that our legitimate interest lies inefficient communication with prospective customers, customers, and businesspartners.

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The legal basis for the processing of your data isArticle 6(1)(a) of the GDPR and Section 25(1), Sentence 1 of the TTDSG. If youhave consented to the aforementioned data processing, you may revoke yourconsent at any time for the future via the cookie settings, which you canaccess again by clicking on the cookie icon (bottom left corner of the screen).You will find the option to do so under the "Settings" button. Arevocation does not affect the lawfulness of the processing up until the timeof your revocation.

If we obtain your explicit consent in individual cases(e.g., for sending newsletters or marketing information), the processing ofyour data is based on Art. 6(1)(a) GDPR. You may revoke your consent at anytime with effect for the future.

Alternatively, you can also prevent the processing ofyour data by Google Analytics 4 by clicking the following link: https://tools.google.com/dlpage/gaoptout?hl=de

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Your personal data will only be stored for as long asnecessary for the purposes mentioned or as required by statutory retentionobligations.

Further legal information can be found here: https://policies.google.com/privacy?hl=en

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https://policies.google.com/technologies/cookies?hl=en

Brevo processes your personal data on our behalf andbased on a data processing agreement concluded with us that complies with therequirements of Article 28 of the GDPR.

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IX. Google Tag Manager

Our website uses Google Tag Manager. This serviceallows website tags to be managed via a single interface. Google Tag Managermerely implements tags. This means: No cookies are used, and no personal datais collected. Google Tag Manager triggers other tags, which in turn may collectdata. However, Google Tag Manager does not access this data. If deactivationhas been performed at the domain or cookie level, it remains in effect for alltracking tags, provided they are implemented using Google Tag Manager.

X. Google Search Console

This website uses the Google Search Console service,provided by Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043,USA), to support search engine optimization (SEO). No personal data isprocessed in this context.

XI. Hosting and Content Delivery Networks (CDN)

We host our website with Webflow. The provider isWebflow, Inc., 398 11th Street, 2nd Floor, San Francisco, CA 94103, USA(hereinafter “Webflow”). When you visit our website, Webflow collects variouslog files, including your IP addresses.

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Webflow is a tool for creating and hosting websites.Webflow stores cookies or other recognition technologies that are necessary fordisplaying the site, providing certain website functions, and ensuring security(necessary cookies).

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For details, please refer to Webflow’s privacy policy: https://webflow.com/legal/eu-privacy-policy.

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The use of Webflow is based on Art. 6(1)(f) GDPR. Wehave a legitimate interest in ensuring the most reliable display of our websitepossible. If consent has been obtained, processing is carried out exclusivelyon the basis of Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consentcovers the storage of cookies or access to information on the user’s device(e.g., device fingerprinting) within the meaning of the TTDSG. Consent may berevoked at any time.

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Data transfers to the U.S. are based on the EUCommission’s Standard Contractual Clauses. Details can be found here: https://webflow.com/legal/eu-privacy-policy.

XII. Social Networks

Our website uses a social plugin from the socialnetwork LinkedIn. The plugin is marked with the LinkedIn logo. When you visit apage on our website that contains such a plugin, this plugin may establishdirect connections with the social network and, if applicable, transmit data.Communication takes place between the plugin, your browser, and the socialnetwork. By integrating the plugin, the social network receives the informationthat you have accessed the corresponding page of our website. If you are alreadylogged into the social network, the social network can associate the visit withyour account. If you interact with the plugin—for example, by clicking the“Like” button or posting a comment—the corresponding information is transmitteddirectly to the social network and stored there in accordance with the socialnetwork’s guidelines. Please refer to the social network’s privacy policy forinformation regarding the purpose and scope of data collection, furtherprocessing , and use of the data by the social network, as well as your rightsin this regard and settings options for protecting your privacy. If you do notwant the social network to know about your visit to our website, you must logout of the social network before visiting our website or using the app.

XIII. Rights of Data Subjects

If your personal data is processed, you are a datasubject within the meaning of the GDPR and you have the following rightsvis-à-vis the controller:

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1. Right of access

You may request confirmation from the controller as towhether we are processing personal data concerning you.

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If such processing is taking place, you may requestthe following information from the controller:

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the purposes for which the personal data is processed;
the categories of personal data being processed;
the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
the planned duration of storage of the personal data concerning you or, if specific details are not available, the criteria for determining the storage period;
the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;
the existence of a right to lodge a complaint with a supervisory authority;
all available information regarding the origin of the data, if the personal data is not collected from the data subject;
the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and—at least in these cases—meaningful information regarding the logic involved, as well as the significance and intended consequences of such processing for the data subject.

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You have the right to request information regardingwhether the personal data concerning you is transferred to a third country orto an international organization. In this context, you may request to beinformed of the appropriate safeguards pursuant to Article 46 of the GDPR inconnection with the transfer.

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2. Right to Rectification

You have the right to request rectification and/orcompletion from the controller if the personal data concerning you that isbeing processed at is inaccurate or incomplete. The controller must carry outthe rectification without undue delay.

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3. Right to restriction of processing

Under the following conditions, you may request therestriction of the processing of personal data concerning you if:

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You contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
the processing is unlawful and you oppose the erasure of the personal data and instead request the restriction of the use of the personal data;
the controller no longer needs the personal data for the purposes of the processing, but you need it to assert, exercise, or defend legal claims, or
you have objected to the processing pursuant to Article 21(1) of the GDPR and it has not yet been determined whether the controller’s legitimate grounds override your interests.

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If the processing of your personal data has beenrestricted, such data—apart from its storage—may be processed only with yourconsent or for the establishment, exercise, or defense of legal claims, or toprotect the rights of another natural or legal person, or for reasons of animportant public interest of the Union or a Member State.

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If the restriction on processing has been imposed inaccordance with the above conditions, you will be notified by the controllerbefore the restriction is lifted.

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4. Right to erasure

a) Obligation to Erase

You may request that the controller erase the personaldata concerning you without undue delay, and the controller is obligated toerase such data without undue delay if any of the following grounds apply:

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The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
You withdraw your consent on which the processing was based pursuant to Art. 6(1)(a) or Art. 9(2)(a) of the GDPR, and there is no other legal basis for the processing.
You object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR.
The personal data concerning you has been processed unlawfully.
The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union law or the law of the Member States to which the controller is subject.
The personal data concerning you was collected in relation to information society services offered pursuant to Article 8(1) of the GDPR.

b) Information to Third Parties

If the controller has made the personal dataconcerning you public and is obliged to erase it pursuant to Article 17(1) ofthe GDPR, the controller shall, taking into account available technology andthe cost of implementation, take reasonable measures, including technicalmeasures, to inform controllers who process the personal data that you, as thedata subject, have requested the erasure of all links to such personal data orof copies or replicas of such personal data.

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c) Exceptions

The right to erasure does not apply to the extent thatthe processing is necessary

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for the exercise of the right to freedom of expression and information;
to comply with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) of the GDPR;
for archiving purposes in the public interest, scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, insofar as the right referred to in section (a) is likely to render impossible or seriously impair the achievement of the objectives of such processing; or
to assert, exercise, or defend legal claims.

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5. Right to Information

If you have exercised your right to rectification,erasure, or restriction of processing against the controller, the controller isobligated to notify all recipients to whom your personal data has beendisclosed of this rectification, erasure, or restriction of processing, unlessthis proves impossible or involves disproportionate effort.

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You have the right to be informed by the controllerabout these recipients.

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6. Right to Data Portability

You have the right to receive the personal dataconcerning you that you have provided to the controller in a structured,commonly used, and machine-readable format. You also have the right to transmitthis data to another controller without hindrance from the controller to whomthe personal data was provided, provided that

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the processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, or on a contract pursuant to Article 6(1)(b) of the GDPR, and
the processing is carried out using automated means.

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In exercising this right, you also have the right tohave the personal data concerning you transmitted directly from one controllerto another controller, provided this is technically feasible. The freedoms andrights of other individuals must not be infringed upon as a result.

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The right to data portability does not apply to theprocessing of personal data necessary for the performance of a task carried outin the public interest or in the exercise of official authority vested in thecontroller.

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7. Right to Object

You have the right to object at any time, on groundsrelating to your particular situation, to the processing of personal dataconcerning you that is carried out pursuant to Article 6(1)(e) or (f) of theGDPR; this also applies to profiling based on these provisions.

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The controller will no longer process the personaldata concerning you unless it can demonstrate compelling legitimate grounds forthe processing that override your interests, rights, and freedoms, or theprocessing is necessary for the establishment, exercise, or defense of legalclaims.

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If the personal data concerning you is processed forthe purpose of direct marketing, you have the right to object at any time tothe processing of the personal data concerning you for the purpose of suchmarketing; this also applies to profiling insofar as it is related to suchdirect marketing.

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If you object to processing for direct marketingpurposes, the personal data concerning you will no longer be processed forthese purposes.

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You have the option, in connection with the use ofinformation society services—notwithstanding Directive 2002/58/EC—to exerciseyour right to object by means of automated procedures that use technicalspecifications.

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8. Right to Withdraw Consent

You have the right to withdraw your consent to dataprocessing at any time. Withdrawal of consent does not affect the lawfulness ofprocessing based on consent prior to withdrawal.

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Contact:

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RheinLand Versicherungs AG
Data Protection Officer
RheinLandplatz, D-41460 Neuss

Germany
Phone: (02131) 290-0
Fax: (02131) 290-3770
Email: datenschutz@ontos.de

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9. Automated Decision-Making inIndividual Cases, Including Profiling

You have the right not to be subject to a decisionbased solely on automated processing—including profiling—that produces legaleffects concerning you or similarly significantly affects you. This does notapply if the decision

is necessary for the conclusion or performance of a contract between you and the controller,
is permitted by Union or Member State law to which the controller is subject, and that law provides for appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, or
is based on your explicit consent.

However, these decisions may not be based on specialcategories of personal data as defined in Article 9(1) of the GDPR, unlessArticle 9(2)(a) or (g) of the GDPR applies and appropriate measures have beentaken to protect your rights and freedoms as well as your legitimate interests.

With regard to the cases referred to in (1) and (3),the controller shall take appropriate measures to safeguard your rights andfreedoms as well as your legitimate interests, including at least the right toobtain human intervention on the part of the controller, to express your pointof view, and to challenge the decision.

10. Right to lodge a complaintwith a supervisory authority

Without prejudice to any other administrative orjudicial remedy, you have the right to lodge a complaint with a supervisoryauthority, in particular in the Member State of your habitual residence, placeof work, or the place of the alleged infringement, if you consider that theprocessing of personal data concerning you infringes the GDPR.

The data protection supervisory authority responsible for us is:

The State Commissioner for Data Protection of North Rhine-Westphalia
Kavalleriestr. 2-4
40213 Düsseldorf

Germany

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The supervisory authority to which the complaint wassubmitted shall inform the complainant of the status and results of thecomplaint, including the possibility of a judicial remedy under Article 78 ofthe GDPR.